FOI/EIR 25/26-500-Print Services

Breakdown of print and post room internal and external services

Received 21 January 2026

Print Room

  1. Do you have a print room equipped with one/more high-speed production device/s to handle large volume printing?
  2. Is this run by your own staff or outsourced to a third-party provider?
  3. If run internally, how many full-time equivalent (FTE) run this facility?
  4. Number of devices & model type/s?
  5. Name of incumbent supplier?
  6. Contract start / end date and length of any option to extend?
  7. If outsourced, please advise contract start / end date and length of any option to extend?
  8. Was this contract awarded through a framework? If yes, which one used?
  9. Annual spend (ex VAT) covering non-pay and staff costs or total outlay if this service is outsourced?

External Print 

  1. Do you outsource any print requirement to an external suppliers - for example to print forms, booklets, leaflets, manuals, posters, banners etc - but excluding print / mailing arrangements covering other areas such as revenue-related demands, housing benefit letters, electoral registrations, parking penalty notices etc?
  2. Name of incumbent supplier/s?
  3. If this arrangement is provided under contract, please advise start / end date and length of any option to extend?
  4. Was this contract awarded through a framework? If yes, which one used?
  5. Alternatively, was this awarded through a DPS arrangement?
  6. Annual spend (ex VAT) for this service over the past 12 months?

Mail Room (Inbound and/or Outbound)

  1. Do you have your own in-house Mail Room operation?
  2. If yes, how is the service run - physical or digital mail distribution?
  3. Is this run by your own staff or outsourced to a third-party provider?
  4. If run by your own staff, how many full-time equivalent (FTE) staff run this facility?
  5. If outsourced, please advise name of current provider, contract start / end date and length of any option to extend?
  6. Was this contract awarded through a framework? If yes, which one used?
  7. Annual spend (ex VAT) covering non-pay and staff costs or total outlay if this service outsourced?
  8. Do you use a Hybrid Mail service / solution?
  9. If yes, please (a) name supplier (b) contract start / end date (c) framework through which this awarded?

Finally, who is responsible for these arrangements at the Council?

Responded 29 January 2026

Print Room

  1. Yes
  2. Run by own staff
  3. 3.6 FTE
  4. 1 device, AccurioPress C7090
  5. Konica Minolta Ltd
  6. 6 May 2024/5 May 2029, no extension period
  7. N/A
  8. N/A
  9. N/A

External Print 

  1. Yes
  2. It varies depending on print requirements, XL Circondare Ltd, Total Merchandise, XL displays, Amazon
  3. N/A
  4. N/A
  5. N/A
  6. £18,465.30

Mail Room (Inbound and/or Outbound)

  1. Yes
  2. Physical mail distribution
  3. Run by our own staff
  4. 2.4 FTE
  5. N/A
  6. N/A
  7. N/A
  8. No
  9. N/A

Finally, who is responsible for these arrangements at the Council? Reprographics Manager